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| UNIT TO WHICH IT IS ATTACHED: |
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| BRIEF DESCRIPTION OF THE JOB: |
- Reporting to the Faculty Secretary, the faculty secretary is responsible for ensuring that all administrative tasks are carried out regularly and on time.
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| DUTIES AND RESPONSIBILITIES: |
- Monitoring the allocated funds in each fiscal year and making expenditures according to the needs of the units in line with the approval given by the Spending Authority.
- Ensuring that procurement transactions are carried out in accordance with Law No. 4734 and other relevant laws and regulations.
- Preparation of the Revolving Fund Budget,
- Preparation of accounting transaction slips in return for services rendered.
- Maintaining regular records of production and outgoing warehouse inventory,
- Monitoring the deposit of analysis fees into the Revolving Fund account.
- Regular delivery of revenues to the revolving fund treasury,
- Ensuring that all accounting records are reconciled with the treasury accounting unit at the end of the month.
- Selling lecture notes prepared by faculty members,
- To maintain statistical information regarding the activities carried out within the unit and to file this information electronically and in paper form for use when needed.
- Tracking time-sensitive documents and ensuring they are responded to ahead of time.
- To monitor and promptly implement laws, regulations, directives, and official instructions related to the activities carried out within the unit.
- Processing the distribution of contributions belonging to academic and administrative staff.
- To file and archive documents within the unit according to standard file format.
- Performing other duties assigned by the supervisor.
- Performing other duties assigned by the Dean, Vice Deans, and Faculty Secretary.
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| RELATIONSHIP WITH OTHER UNITS: |
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