BURSA ULUDAG UNIVERSITY
PROJECT DEVELOPMENT and COORDINATION OFFICE
PROJECT IDEA LISTENING and PROJECT PRE-EVALUATION PANEL CONFIDENTIALITY AGREEMENT
Project Proposal Title:
Project Coordinator/Advisor/Researcher:
Panel Date:
Parties
ARTICLE 1 – (1) This Confidentiality Agreement has been executed on …/…/…… between the persons participating in the pre-evaluation panel of the project idea/project proposal, the details of which are provided above, under the following terms and conditions.
Definition and Scope of Confidential Information
ARTICLE 2 – (1) Regarding the project described above; all kinds of information, programs, drawings, documents, information related to products and services, technical matters, service descriptions, infrastructure information, ideas, inventions, business methods, progress, formulas, models, objectives, standards, programs, business plans and source codes, passwords, special authorization parameters, e-mail addresses, financial information, technology, new business or service ideas, sales strategies, strategic alliances and partners, solutions, software, trade secrets, samples, devices, computer programs, demos, technical information and patents, copyrights, trademarks, licenses, permits, logos, company partnership information, whether or not subject to legal protection, transmitted orally, in writing, or in magnetic media or any other form concerning commercial, financial, technical, or similar matters shall be considered as “Confidential Information.”
(2) Any information and document that does not explicitly state it is "confidential" but, in any case, falls within the broadest interpretation of the categories listed in this article, shall also be accepted as "Confidential Information."
Protection of Confidential Information
ARTICLE 3 – (1) Regarding the project proposal whose details are provided above, the parties agree and undertake:
a. To acknowledge that the identities of the moderator and panelists, their opinions, the content of the panel meeting, the content of the panel joint report, etc., constitute confidential information and to act in accordance with this confidentiality,
b. Not to transfer the content of the project proposal and information regarding the panel to third-party natural or legal persons/institutions/organizations, and to exercise maximum care and diligence by taking necessary measures to prevent any possibility of use by others,
c. Not to use the content of the project proposal for personal purposes; to destroy/permanently delete the project proposal text in electronic media, information, written data, information notes, evaluations, study and opinion notes upon completion of the assignment,
d. Not to convey the dissenting opinions or preferences of the panelists regarding the whole or specific parts of the project proposal to the project coordinator or researchers, except through the official result report; d. To acknowledge that any contrary behavior shall be investigated by the University’s Scientific Research and Publication Ethics Committee, and that an investigation may be initiated within the scope of Article 53 of the Higher Education Law No. 2547, and to accept all legal responsibilities that may arise,
e. If the parties have any doubt as to whether any acquired information is confidential, they shall assume the information is confidential and act accordingly. All information shared during the project shall be considered confidential unless otherwise notified in writing,
f. The parties may not reproduce, copy, or take duplicates of information and documents within the scope of confidential information, except for transactions required by the relationship between the parties,
g. The parties may not distribute confidential information in any way or by any means, disclose it through press and media organs, use it for advertising purposes, or reveal it,
h. When the project owners/coordinators become aware that confidential information belonging to the project has been disclosed by the panel participants in violation of this agreement, they shall have the right to pursue all legal remedies and demand compensation for any damages incurred.
Term of the Agreement
ARTICLE 4 – (1) This agreement shall remain in force and continue to be effective for each individual piece of confidential information as long as the parties' intent to keep the information confidential persists. Unless otherwise agreed by the parties, even if the confidentiality element of the relevant information ends for any other reason, it shall continue to be kept confidential for a period of five years from the date the confidential information was shared.
Protection of Personal Data
ARTICLE 5 – (1) Regarding the personal data of the project owners, the parties are obliged to comply with all regulations, procedures, and principles in force regarding the protection of personal data, including the Personal Data Protection Law No. 6698; not to process said personal data outside the scope of the panel; not to transfer it to any person/institution outside the panel scope; to take necessary technical and administrative measures to ensure the security of personal data; and to destroy the transferred personal data once the reason for processing no longer exists, provided that legal obligations regarding data retention are reserved.
Enforcement ARTICLE 6 – (1) This agreement consists of 6 (six) articles and has been read and understood by all parties on ............................... and has entered into force by being signed in (number of parties + 1) copies.
PANEL PARTICIPANTS
Name-Surname / Signature