Purpose – Article 1

The purpose of this directive is to seek solutions to social, cultural, health, scholarship, and academic issues encountered by students of Uludağ University Faculty of Medicine; to strengthen cooperation and solidarity both among students and between students and faculty members; and to facilitate students’ adaptation to university and city life.

Scope – Article 2

This directive regulates the fundamental characteristics and implementation principles of the advisory system. It covers students enrolled in Years 1–6 of the Faculty of Medicine and the academic staff of Uludağ University Faculty of Medicine.

Legal Basis – Article 3

This directive has been prepared pursuant to Articles 22(c) and 47 of the Higher Education Law No. 2547.

Definitions – Article 4

Within the context of this directive;
University: Refers to Uludağ University,
Faculty: Refers to Uludağ University Faculty of Medicine,
Dean’s Office: Refers to the Office of the Dean of the Faculty of Medicine,
Student Advisory Committee: Refers to the Student Advisory Committee of the Faculty of Medicine,
Student: Refers to students enrolled in Years 1–6 of the Faculty of Medicine,
Advisor: Refers to academic staff members of the Faculty of Medicine assigned as student advisors.

Student Advisory Committee – Article 5

1. Structure of the Student Advisory Committee:

The committee consists of the Vice Dean responsible for education, one faculty member each from the Departments of Basic Medical Sciences, Internal Medical Sciences, and Surgical Medical Sciences, one faculty member from the Department of Psychiatry, one from the Department of Medical Education, and one clinical psychologist. Members are appointed by the Dean for a term of three years.

2. Duties and Responsibilities of the Student Advisory Committee:

1. To assign an academic advisor for each newly registered student, or for students whose advisor has resigned or must be changed for valid reasons, as defined in Article 6(a) of this directive, and to ensure that both parties are duly informed.
2. To receive and evaluate feedback from both students and academic staff regarding the advisory system at the beginning of each academic year.
3. At the end of each academic year, to review reports prepared based on the advisor recognition and follow-up forms, and to communicate any general and/or specific issues concerning education or students, along with proposed solutions, to the Dean’s Office.
4. To evaluate notifications submitted by advisors other than the follow-up forms, share recommendations with the respective advisor, and inform the Dean’s Office when necessary.

Student Advisor – Article 6

1. Appointment of Advisors

a) Within the first month of each academic year, an academic advisor shall be assigned by the recommendation of the Student Advisory Committee and the approval of the Dean’s Office for each newly enrolled student, or for any student whose advisor has resigned or must be replaced for a valid reason. The appointment shall be notified in writing to both the student and the advisor. The list of advisors and their assigned students shall be displayed on the student notice boards and announced on the Faculty’s website. One staff member from the Student Affairs Office shall be designated to assist students in communicating with their advisors.

b) Advisors for the Preclinical Education Period (Years 1–3) shall be selected from faculty members of the Departments of Basic Medical Sciences, Medical Pharmacology, Medical Pathology, Public Health, and Family Medicine; while advisors for the Clinical Education Period (Years 4–6) shall be selected from the Departments of Internal and Surgical Medical Sciences.

c) Students shall be assigned to advisors in equal numbers. However, each academic staff member shall advise at least one student.

ç) Academic staff holding administrative positions (Rector, Vice Rectors, General Secretary, Dean, Vice Deans, Director and Deputy Directors of Uludağ University Health Research and Application Center) shall not be assigned as advisors during their term of office.

2. Duties and Responsibilities of the Advisor

a) To establish contact with the assigned student and schedule initial and subsequent meetings through the Student Affairs Office.

b) During the first meeting, to inform the student about the Uludağ University Faculty of Medicine Education, Training and Examination Regulations, the Higher Education Institutions Student Disciplinary Regulation, and other relevant directives, and to complete the student recognition form.

c) To meet with the student individually or in groups at least twice per academic year according to a prearranged plan, to gather information regarding the student’s educational or personal challenges, and to submit the follow-up form to the Student Advisory Committee by the end of May each year.

ç) To provide academic and professional guidance to the student in relation to medical education and to share knowledge and experience.

d) To monitor the student’s social status and academic performance and, when deemed necessary, liaise with relevant committees to ensure additional support.

e) To ensure that students in the Preclinical Education Period fulfill the educational activity titled “TIPSUNUM–Preclinical Research and Presentation” in accordance with the requirements stated in the curriculum.

f) To prepare the student for post-graduation life and provide career guidance.

g) To inform the Student Affairs Office if the advisor will be absent from the Faculty for more than three months.

Responsibilities of the Student – Article 7

a) To contact the assigned advisor within one month following appointment,
b) To meet with the advisor at least twice per academic year,
c) To inform the advisor and the Student Affairs Office of any changes in contact information.

Meeting Schedule – Article 8

The advisor shall determine and announce his/her consultation days and hours within fifteen days following the appointment and shall meet with each student at least twice per academic year.

Monitoring and Evaluation of the Advisory Process – Article 9

The monitoring and evaluation of the advisory process shall be carried out by the Student Advisory Committee, which shall report its findings to the Dean’s Office at the end of each academic year.
In this process:
a) Sections of the surveys completed by students and advisors related to the Student Advisory System,
b) Recognition and follow-up forms completed by advisors,
c) Additional feedback received from advisors outside the standard forms, shall be evaluated.

Change of Advisor or Student – Article 10

Both the student and the advisor may request a change by submitting a written, reasoned petition to the Dean’s Office. The Student Advisory Committee shall review the petitions and, if necessary, assign a new advisor or student accordingly.

Incompatible Conduct – Article 11

Any act, behavior, or initiative of either the advisor or the student that conflicts with the purpose of this directive shall be subject to disciplinary action under Articles 53 and 54 of the Higher Education Law No. 2547.

Enforcement – Article 12

This directive shall enter into force on the date of its approval by the Senate of Uludağ University.

Execution – Article 13

The provisions of this directive shall be executed by the Rector of Uludağ University.